TSC Number Application Requirements 2025: Documents You Must Upload

Getting a Teachers Service Commission (TSC) number is the first step for any teacher who wishes to be employed or recognized by the TSC in Kenya. Without it, you cannot secure a permanent and pensionable teaching job in public schools, nor can you be formally listed as a professional teacher.

Many applicants face delays or outright rejection simply because they fail to upload the correct documents or don’t meet the basic requirements. To save you time and frustration, this guide breaks down everything you need to know about TSC number application requirements in 2025 and the exact documents you must upload to the portal.

Why You Need a TSC Number

The TSC number is more than just a registration—it is your identity as a professional teacher in Kenya. It allows you to apply for TSC jobs advertised on the TSC portal, get promoted through official TSC promotion grades, access pension and retirement benefits after years of service, and protect yourself legally as a certified teacher.

If you don’t have one, you are considered unregistered and may not be allowed to teach in a public institution. Many private schools have also adopted TSC registration as a minimum requirement, meaning without a number, your career options are limited.

Minimum Requirements for TSC Number Application in 2025

Before you even think about uploading documents, make sure you meet the eligibility requirements.

1. Academic Qualifications

You must hold a Diploma in Education or a Bachelor of Education degree from a recognized institution. P1 certificate holders who graduated before the competency-based shift are still considered. For secondary school teachers, your degree must include at least two teaching subjects.

2. Age Requirement

Applicants must be 18 years and above. While there is no official maximum age limit, TSC prioritizes younger graduates who can serve for longer periods.

3. Professional Standing

Applicants must not have been convicted of a sexual offence, criminal activity, or professional misconduct that makes them unsuitable for teaching. Teachers dismissed from service on grounds of gross misconduct may also be barred from re-registration.

4. Compliance with Kenyan Law

Applicants must be Kenyan citizens or foreigners with legal residence permits. Foreign-trained teachers must provide additional documents for recognition.

TSC Number Application Documents 2025

When applying online, the TSC portal requires you to scan and upload clear PDF copies of your documents. The recommended size is usually below 5MB per document. Here’s the full checklist:

1. Personal Identification Documents

• A National Identity Card (ID) or Passport
• A KRA PIN Certificate
• A passport-size photo with a plain background (taken recently)

2. Academic Certificates

• Primary and secondary school certificates (KCPE & KCSE or equivalent)
• Diploma or degree certificates from recognized universities or colleges
• Transcripts for the degree or diploma program (many applicants forget to upload these, leading to rejection)

3. Professional Documents

• A valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI)
• A Medical Fitness Certificate (for certain categories)
• For foreign-trained teachers: Equation of Academic and Professional Certificates from KNEC and the Commission for University Education (CUE)

4. Additional Supporting Documents (if applicable)

• Marriage certificate (if your names differ across documents)
• Deed poll or affidavit (for name changes)
• Clearance letters for non-Kenyans working under special permits

Step-by-Step: Uploading the Documents

1. Visit the TSC online registration portal.
2. Create an account or log in using your ID number.
3. Fill in the application form carefully, ensuring all sections are completed.
4. Upload the scanned documents in their respective categories.
5. Pay the registration fee (KES 1,050) via M-Pesa Paybill.
6. Submit your application and wait for the status update.

Make sure your internet connection is stable to avoid errors while uploading documents.

Common Reasons for Rejection

Many teachers are frustrated when their applications are rejected. Here are the most common mistakes to avoid:

• Uploading unclear or blurred documents
• Missing academic transcripts
• Name mismatches between certificates and ID without an affidavit
• Expired Certificate of Good Conduct
• Not paying the registration fee correctly

If your application is rejected, TSC will indicate the reason on the portal. You can correct the error and reapply without paying again.

TSC Registration Status: What Happens After Uploading?

Once you have submitted your application, the system assigns it a status. You may see the following:

• In Progress – application received but not yet reviewed
• Verified – details confirmed, awaiting approval
• Registered – you are successfully registered, and your TSC number is issued
• Reset – error detected; you must correct and resubmit
• Rejected – you do not meet the requirements
• Incomplete – you missed some steps in the application

👉 For a more detailed breakdown, see our guide on TSC Registration Status Codes 2025 where we explain what each term means and what action you should take.

How Long Does It Take to Get a TSC Number?

On average, successful applications take 30 working days to process. However, delays may occur during peak periods such as graduation seasons when thousands of teachers apply at once. If your documents are clear and meet all requirements, you can expect faster processing.

Tips for a Successful Application

1. Ensure all documents are scanned clearly in PDF format.
2. Double-check that your names match across all certificates and ID.
3. Apply using a reliable device—mobile uploads may distort documents.
4. Keep your M-Pesa payment confirmation message until your application is approved.
5. Save digital copies of your documents for future TSC-related processes such as promotions, transfers, and CPD courses.

Final Thoughts

Applying for a TSC number is straightforward if you meet the requirements and upload the correct documents. The key is preparation—ensure all your certificates, identification, and professional documents are ready, scanned clearly, and correctly labeled before starting the application.

A small mistake like a mismatched name or a missing transcript can cost you months of delay. Avoid that frustration by following this checklist carefully. Once approved, your TSC number opens the door to formal teaching opportunities, career growth, and job security in Kenya.

The TSC has also emphasized its shift to digital services, meaning that future processes such as promotions, transfers, and disciplinary hearings will continue to rely on the online portal. Having your TSC number ready ensures you are not left behind in this digital transition.